fbpx
Home  /   HMIS Training

For ShelterPoint Only Training, Click Here

Links to our two HMIS Databases:

HMIS Workflow Videos

NOTE:  the typical HMIS user will watch the “CoC and ESG Workflow”, the “How to create a new client record in HMIS” video and the “Subassessments:  Utilizing the “HUD Verification” feature to manage Income, Health Insurance, Disabilities and Non-Cash Benefits” video.

Be sure to read the below descriptions to make certain you watch the appropriate videos.  Some of the videos are long and contain a LOT of information.  It is recommended that you take some breaks during the video so as not to get overwhelmed.  Additionally, at the bottom of this page under “HMIS Resource Documents”, you will find .docx versions of the workflows.  Use these documents to help you acclimate to HMIS.

  1. CoC & ESG Workflow Training Video
    For Louisville HMIS Projects focusing on smaller emergency shelters, transitional housing, street outreach, supportive services only and permanent supportive housing.
  2. The Common Assessment Staff Workflow Training Video
    Utilized by Family Health Center’s Common Assessment Team.
  3. ShelterPoint Workflow Training Video
    This workflow is specific to the  Salvation Army, St. Vincent DePaul and Wayside larger emergency shelters.  Louisville day shelter projects also use ShelterPoint.
    ShelterPoint is HMIS’ bed management module.  It is used to expedite the entry and exit into Louisville’s high volume men and women’s shelters.  Note:  smaller emergency shelter projects most likely do NOT use ShelterPoint.  They would use the CoC and ESG Workflow.
  4. Single Point of Entry Call Center Workflow
    This workflow is specific to the Coalition for the Homeless’ Single Point of Entry project.  It is intended for Coalition for the Homeless staff.

Additional Videos:

  1. Subassessments:  Utilizing the “HUD Verification” feature to manage Income, Health Insurance, Disabilities and Non-Cash Benefits.
  2. How to create a new client record in HMIS.
  3. How to create a Household in HMIS.
  4. How to log Service Transactions in HMIS.
  5. How to reset an HMIS User’s Password.
  6. How to create a new Household Member AND add them successfully to an existing project entry.

HMIS Assignment

After watching the appropriate videos, please complete the assignment.

  1. Download the CoC and ESG assignment here.
  2. Download the Common Assessment assignment here.
  3. There is no assignment for ShelterPoint

When finished:

  1. Send an email to hmis@louhomeless.org stating that you have completed the assignment.
  2. Please include the name and ID of the client you created.
  3. Your assignment will be reviewed and if there are no errors your license for the live site will be assigned. You will receive an email with details.
  4. If it is not correct, you will be contacted and asked to make corrections.  A followup meeting can be scheduled with the HMIS Administrator if necessary.

The URL for our live HMIS site is:  https://kyhomeless.servicept.com

A followup phone call and/or meeting can be arranged with the system administrator if necessary.  Email hmis@louhomeless.org with the subject line:  “Followup Requested”


HMIS Resource Documents

HMIS Forms (2020)

CoC and ESG Workflow (for CoC and ESG funded projects) (Word)

SSVF and VA Workflow:  PDF | DOCX

Common Assessment Workflow (Word)

ShelterPoint Workflow 2018 (Word)

SPE Call Center Workflow July 2018 (Word)

SkanPoint Tutorial (expedited tool used for logging services for a list of clients)

HMIS Support/Help Contact Info

2018 KYHMIS External Policies and Procedures

HMIS Bed and Unit Inventory-How to Edit

How to Run the CoC APR and CAPER Reports in HMIS